Schoolzine’s eNews Builder Platform is a compact and intuitive system that allows you to build a high-quality online newsletter. It uses smaller Content Elements and Articles to piece together a newsletter that is both easy to build, and easy to access.

If you have any questions or wish to begin the setup for one of our other features, please don't hesitate to contact our Support Team and one of our members can assist you as soon as possible.

Click here to learn more

To begin building your eNews Builder newsletter, you’ll first need to create the newsletter from within the Control Centre.

• Log in to your Control Centre and select the eNewsletters.
• Click the New Newsletter button at the top of the page.
• The Newsletter Title field should be populated by the name of the newsletter.
• Click the Publication Box and select the relevant Publication for this newsletter.
  Note: This will likely be named School Newsletter.
• Under Advanced Settings, Set the Publish Date and Time fields for your newsletter if applicable.
  Note: These fields will default to the current date and time if no action is taken.
• Click Save.

Your eNews Builder newsletter comes equipped with a Quick Access Toolbar. This option allows you to quickly access various options for your newsletter.

Control Centre

This option allows you to quickly navigate back to your Control Centre.

Newsletter Settings

This option allows you to access and edit a limited selection of your eNews Builder Newsletter’s Settings. The available options to be adjusted are:

• Publication: Quickly change the newsletter’s assigned Distribution Settings
• Skin: Quickly change the newsletter’s assigned Design Settings
• Indexing: Toggle the Table of Contents for your newsletter
  Please Note: We recommend disabling the Table of Contents on any newsletter with 3 or less articles. This is to aid with creating a more streamlined view for your readers

Preview

This option allows you to access a preview of your eNews Builder Newsletter in its current state. Use this option to view your newsletter in the format your readers will receive.

You can also use this option to preview how your newsletter will render on different devices, such as Mobile and Tablet devices.

The device options are as follows (Listed Left to Right)

• Desktop View
• Tablet Device - Landscape Orientation
• Tablet Device - Portrait Orientation
• Mobile Device - Landscape Orientation
• Mobile Device - Portrait Orientation

Compact View

This option allows you to edit your newsletter without rendering the Top and Side Menu items and allows you to focus on constructing the content for your newsletter.

Please note: This will not remove the options for all users, it will only hide them for your own user during the editing process.

Save Changes

This option will save any current changes you have made on your newsletter and allow them to be viewed from the Preview option mentioned above. We recommend to save your work as often as possible to avoid any loss of content.

The eNews Builder newsletter allows you to effortlessly create articles for your newsletter and share these with your community.

To begin building your newsletter, follow the below steps:

• Log in to your Control Centre and select the eNewsletters.
• Click the Newsletter Name that you want to edit.
• Select the Edit Content button to open up the eNews Builder editor.
• Select the + Icon to expand the ribbon, and select the desired Article Type or link existing eNews Builder Articles or Events.
  Important: 'Legacy' articles created from within the Control Centre will not be available from your library, and you will only be able to select 'eNews Builder' Articles constructed via the front end.
• Add and Style your content.

Editing Article Settings

You can edit the Settings of your Article’s at any stage by selecting the Cog Icon located in the top right-hand corner of your Article Element and adjust your settings as needed.

You can also use the Bin Icon to remove the content from your newsletter.

Please note: If your Article is only linked to a single newsletter, and it is deleted with the Bin Icon then your newsletter is saved, it will delete the content from your account entirely. You will need to recreate the content to re-add it to the newsletter. If your article is linked to multiple newsletters, the Bin Icon will only unlink it from the currently edited newsletter.

Reordering your Articles

You can use the Arrow Icons to move your Articles either up, or down within your Newsletter. Please note that if you move the Article, it will also move all Content Elements contained within this Article with it.

Editing Articles from the Control Centre

You can locate and edit an Article from the Schoolzine Control Centre rather than editing from the Newsletter. To edit an Article in this way, follow the below steps:

• Navigate to the Content Menu Tab
• Select Articles
• Locate your Article and click the Article Name
• Select Edit Content

Types of Articles

Text Article

This Article Type populates with a Heading and Text Content.

To create your Article content, simply select the placeholder text to delete and add your own content.

Editing your Text Article

When using the Edit Cog for your Text Article, it will give you access to the following options:

• Featured Image: This option allows you to upload or select a previously uploading image as a Featured Image on your Article
• Summary: This option will allow you to add a Summary for your Article
• Approved: This slider option will allow you to toggle the Article in the approved status
• Indexing: This slider option will toggle the visibility of this Articles Header from the newsletter’s Table of Contents
• Print Only: This slider option will make this Article only show in the printed view of your newsletter
• No Print: This slider option will make this Article only show in the online view of your newsletter
• Tags: This drop down option allows you to select any number of tags that may be relevant to your Article

Image Left

This Article Type populates with a Heading, Text Content and an Image floated to the left of the text.

To add your image:

• Click the default Image holder.
• Select the Upload button (or select one from your Media Library using the Browse button).
• Select Choose file and select the image from your system.
• Select Upload.
• Select your Image Style.
  If you need a border on your image select Border otherwise select No Border.

To create your article content, simply select the placeholder text to delete and add your own content.

Editing your Image Left Article

When using the Edit Cog for your Image Left Article, it will give you access to the following options:

• Featured Image: This option allows you to upload or select a previously uploading image as a Featured Image on your Article
• Summary: This option will allow you to add a Summary for your Article
• Approved: This slider option will allow you to toggle the Article in the approved status
• Indexing: This slider option will toggle the visibility of this Articles Header from the newsletter’s Table of Contents
• Print Only: This slider option will make this Article only show in the printed view of your newsletter
• No Print: This slider option will make this Article only show in the online view of your newsletter
• Tags: This drop down option allows you to select any number of tags that may be relevant to your Article

Image Right

This Article Type allows you to have a Heading, Text Content and an Image floated to the right of the text.

To add your image:

• Click the default Image holder.
• Select the Upload button (or select one from your Media Library using the Browse button).
• Select Choose file and select the image from your system.
• Select Upload.
• Select your Image Style.
  If you need a border on your image select Border otherwise select No Border.

To create your article content, simply select the placeholder text to delete and add your own content.

Editing your Image Right Article

When using the Edit Cog for your Image Right Article, it will give you access to the following options:

• Featured Image: This option allows you to upload or select a previously uploading image as a Featured Image on your Article
• Summary: This option will allow you to add a Summary for your Article
• Approved: This slider option will allow you to toggle the Article in the approved status
• Indexing: This slider option will toggle the visibility of this Articles Header from the newsletter’s Table of Contents
• Print Only: This slider option will make this Article only show in the printed view of your newsletter
• No Print: This slider option will make this Article only show in the online view of your newsletter
• Tags: This drop down option allows you to select any number of tags that may be relevant to your Article

Full Media

This Article Type will add a Heading, Text Content and two media options. An option for adding Two Images and a Video Embed option.

Editing your Full Media Article

When using the Edit Cog for your Full Media Article, it will give you access to the following options:

• Featured Image: This option allows you to upload or select a previously uploading image as a Featured Image on your Article
• Summary: This option will allow you to add a Summary for your Article
• Approved: This slider option will allow you to toggle the Article in the approved status
• Indexing: This slider option will toggle the visibility of this Articles Header from the newsletter’s Table of Contents
• Print Only: This slider option will make this Article only show in the printed view of your newsletter
• No Print: This slider option will make this Article only show in the online view of your newsletter
• Tags: This drop-down option allows you to select any number of tags that may be relevant to your Article

Link Article

This Article Type allows you to select a previously created eNews Builder article.

• Select the Link Article Article Type.
• Find the Article you want to link and press the INSERT button on the Right-Hand Side.
  Note: You can search for your Article Title using the Search Box in the Top Left-Hand Corner.

Please note: you are unable to link any pre-existing 'Legacy' Articles created under the Legacy DIY Newsletter Platform. Any Articles you wish to include in your content will need to be recreated in the eNews Builder interface.

Link Event

This Article Type allows you to select a previously created Event.

• Select the Link Event content type.
• Search for the Event you want to link and press the INSERT button on the Right-Hand Side.
  Note: You can search keywords for your Event Name using the Search Box in the Top Left-Hand Corner.

Editing your Linked Event

When using the Edit Cog for your Linked Event, it will give you access to the following options:

• Featured Image: This option allows you to upload or select a previously uploading image as a Featured Image on your Article
• PDF Flyer: This option allows you to upload or select a previously uploaded PDF file to be used as a flyer for your event
• Flyer Text: This option allows you to edit the display text for your attached PDF flyer
• Start/End Date: This option allows you to edit the start/end date of your event
• Start/End Time: This option allows you to edit the start/end time for your event
• All Day: This option allows you to set the event as an All Day event
  Please note: If this is enabled, you will no longer be able to set a Start/End Time of your event
• Approved: This slider option will allow you to toggle the article in the approved status
• Indexing: This slider option will toggle the visibility of this Articles Header from the newsletter’s Table of Contents
• Print Only: This slider option will make this Article only show in the printed view of your newsletter
• No Print: This slider option will make this Article only show in the online view of your newsletter

Important Notes

If you are using a Sponsored Newsletter Subscription then your newsletter will include a Newsletter Sponsor Banner. This Newsletter Sponsor Banner will be located directly underneath your first article of each newsletter.

When creating your articles, you may be required to insert additional media or text sections. You can achieve this by using the Article Editor options located at the bottom of your Article.

Editing Your Content

You can edit the Settings of your Content Element’s at any stage by selecting the Cog Icon located in the top right-hand corner of your Content Element and adjust your settings as needed.

You can also use the Bin Icon to remove the Content Element from your newsletter.

Reordering your Content

You can use the Arrow Icons to move your Content Elements either up, or down within your Article.

Please note: If you need to move a Content Element from one Article to another, you will need to recreate the Content Element in the new Article. The Arrow Icons will not allow you to move Content Elements between Articles.

Text

Allows you to add additional Text Items or Sub-Articles to your existing Article.

To add a Sub-Heading, highlight your desired text and select the H3 (Heading 3) or H4 (Heading 4) option based on the type of heading you wish to create.

Text Formatting

To apply formatting to your Text Content, simply highlight the text you wish to format. The below Toolbar will appear and you will be able to select your desired formatting.

Numbered/Bullet List

These options will allow you to create a Numbered or Bullet List item for your newsletter.

Pull Quote

This option will allow you to apply the Pull Quote style to your text.

This is best suited to draw attention to a particular piece of text within your Article. An example has been added below:

Table

Using this icon will allow you to create a Table for your Content Builder Newsletter.

• Select the Table Icon
• Use the Table Toolbar to edit the details of your Content. The options available to you are listed below from Left to Right on the Toolbar
  Table Properties - Will allow you to edit the options on your Table
  Delete Table - Will remove the entire table from the Newsletter
  Insert Row Before - Inserts a Table Row before the currently selected Cell
  Insert Row After - Inserts a Table Row after the currently selected Cell
  Delete Row - Will remove the currently selected Row
  Insert Column Before - Inserts a Column before the currently selected Cell
  Insert Column After - Inserts a Column before the currently selected Cell
  Delete Column - Will remove the currently selected Column

You can also open the Table Formatting Tools by right clicking on your table for further customisation options.

Text Settings

When using the Edit Cog for your Text Content Element, it will give you access to the following options:

• Layout: This option lets you toggle between the available layout options for your Content Element

Text with Left/Right Image Settings

When using the Edit Cog for your Text with Left/Right Image Content Element, it will give you access to the following options:

• Image: This option allows you to upload or select a previously uploaded image to include within your Content Element
• Image Style: This option allows you to add or remove a border around your added image
• Layout: This option lets you toggle between the available layout options for your Content Element

Image

Allows you to add Images to your Article.

To add an Image:

• Click the default Image holder.
• Select the Upload button (or select one from your Media Library using the Browse button).
• Select Choose file and select the image from your system.
• Select Upload.
• Select your Image Style.
  If you need a border on your image select Border otherwise select No Border.

You can adjust the image alignment using the Image Alignment drop down item.

You can also adjust the layout to include one, two or three images using the Layout drop down item. Note: The Two (Mixed) item is used for images that have different widths. You will also have a field to adjust the image’s Height, this number will be listed in pixels. See the example below:

Image Settings

When using the Edit Cog for your Image Content Element, it will give you access to the following options:

• Image: This option allows you to upload or select a previously uploaded image to include within your Content Element
• Image Style: This option allows you to add or remove a border around your added image
• Image Alignment: This option allows you to apply an alignment setting for your image
• Layout: This option lets you toggle the number of images that are to be included in this Content Element

Link Button

Allows you to add a Button linked to an external source.

To add your link button:

• Click the button that is created
• If the button is for a document or other file:
  Click the Upload Icon to upload a new file
  Click the Search Button to search for a previously uploaded file
• If the button is for an external website:
  Change the URL field to the desired web address
  Change the Name to best reflect the source of your button
  Example name: Click here to view the Schoolzine Website
  or
  Click here to download the SZapp Flyer
• Turning on the Hide URL slider will hide the URL field content from the newsletter
• Adjust the Icon drop down to best reflect the source of your button

Link Button Settings

When using the Edit Cog for your Link Button Content Element, it will give you access to the following options:

• Document: This option allows you to upload or select a previously uploaded document to link to your button
• URL: This option allows you to add a URL link that your button will direct to a particular website
• Name: This option allows you to change the text that displays on your button
• Hide URL: This slider will toggle the visibility of the URL when your newsletter is viewed
• Icon: This option allows you to change the icon that displays on the left hand side of the button

Flyer

Allows you to add a PDF Flyer to your newsletter. This option will allow you to both embed the flyer as an image, and include an option to download the full document.

To add your flyer:

• Click the Button that is created
• Click the Upload Button to upload a new file
  or
  Click the Browse Button to search for a previously uploaded file
  The URL field will automatically populate when a file is selected
• Change the Text to best reflect the source of your button
  Example Text: Click here to download the SZapp Flyer
• To show your document as a image make sure the Show Flyer slider is set to Yes
• To show the download link make sure the Show Download Link slider is set to Yes

Note: When using the Show Flyer option, large PDF files might lead to longer than normal load times. If your PDF does not show, please allow extra time for this file to display.

Flyer Settings

When using the Edit Cog for your Flyer Content Element, it will give you access to the following options:

• PDF Flyer: This option allows you to upload or select a previously uploaded document to link to your button
• URL: This option allows you to add a URL link that your button will direct to online PDF document
• Text: This option allows you to change the text that displays on your button
• Show Flyer: This slider option will toggle on an automatically generated visual of your linked document
• Show Download Link: This slider option will toggle the download link for your linked document

Gallery

Allows you to add multiple images in a small area. We recommend using this feature anytime you have more than 3 images in a single section. Please note: There are only two file types that you'll be able to use: JPGs and PNGs.

To add your Gallery:

• Select any of the image boxes created
• Change the Gallery Name to apply a caption to your Gallery
• To show your Gallery Name make sure the Show Gallery Title is set to Yes
• Click the Upload button to upload new files
  or
  Click the Browse Button to search for previously uploaded files
  Note: You can filter by previously used Galleries using the Gallery/Folder drop down item. Simply select the images you wish to insert and press the Add button

Gallery Settings

When using the Edit Cog for your Gallery Content Element, it will give you access to the following options:

• Gallery Name: This option allows you to edit the title for your gallery
• Show Gallery Title: This slider option will toggle the visibility of the gallery within your newsletter
• Add Images to Gallery: This option allows you to upload or select previously uploaded
  Please note: You can also use this section to rearrange the uploaded images by clicking and dragging the images into the correct order
• Image Style: This option allows you to add or remove a border around your added image

Helpful Hints

You can also rearrange the order of your Gallery Images. Simply open the settings for your Gallery Content Element, there will be a preview of your images towards the bottom. Simply Click and Drag to rearrange the images into the correct order.

You can also Remove or Replace images within a gallery by hovering your mouse over the image in question and selecting the appropriate Icon.

Video

Allows you to add a YouTube or a Vimeo video.

To add your video:

• Add the Video URL to the URL field
• Change the Type to reflect the source of your URL
• To manually adjust the size of your video embed, change the Responsive slider to No and input your desired pixel dimensions
  Note: Schoolzine recommends leaving the Responsive slider as Yes to keep all content uniform.
• To show related videos once your video stops playing, change the Show Related slider to Yes

Video Settings

When using the Edit Cog for your Video Content Element, it will give you access to the following options:

• URL: This option allows you to add your link to the desired video
  Please note: Only YouTube and Vimeo links will work with this Content Element
• Type: This option allows you to set the type of link you are inserting. The system will automatically select the appropriate option
• Responsive: This slider allows you to toggle the ability to set specific dimensions for your Video Content Element
  Please note: If you leave this as yes then you video will automatically be set to the maximum size allowed
• Show Related: This slider option toggles the option to show related videos once your video has finished playing

Audio

Allows you to add a link to an Audio file to include in your newsletter.

To add your audio:

• Click the default Audio Embed.
• Select the Upload button (or select one from your Media Library using the Browse button).
• Select Choose file and select the Audio File from your system.
• Select Upload.
• Alternatively: You can add the direct URL to your Audio File in the URL field

Audio Settings

When using the Edit Cog for your Audio Content Element, it will give you access to the following options:

• Audio: This option allows you to upload and select a previously uploaded file to include in your newsletter
• URL: This option allows you to add a URL directly to a file hosted on an external website
• Name: This option allows you to apply a name to the audio embed

Border/Colour Box

Both of these options add a similar styled decorative box to place content within. This is usually used to draw attention to particular pieces of information. Please see below for examples of how these items display.

Border/Colour Box Settings

When using the Edit Cog for your Border/Colour Box Content Element, it will give you access to the following options:

• Border Colour: This option allows you to edit the border colour for your element
• Background Colour: This option allows you to edit the background colour of your element
• Text Colour: This option allows you to edit the text colour of your element
• Layout: This option allows you to edit the current layout of your element. The available options are:
  Text
  Text with Left Image
  Text with Right Image
  Text with Image Above
  Text with Image Below

When editing your eNews Builder Newsletter, you may find the need to re-order your list of articles. This can be done quite easily using the eNews Builder Newsletter interface.

To re-order your Article List:

• Log in to your Control Centre and select the eNewsletters
• Click the Newsletter Name that you want to edit
• Select the Edit Content button
• Move your cursor over your article to show the Article Editor toolbar
  The Cog will load the Settings for your article, to be edited when required
  The Bin will allow you to Delete an unwanted article
  The Arrows will allow you to move an article either Up or Down the Newsletter

The formatting of your newsletter plays a big part in how easy it is to read. To assist you in this, we have put together this guide to help you format your images in a way that best suits the layout of your newsletter.

Below are some examples of a few ways that you can display the images in your newsletter. We have used pixels to indicate the best image sizes for each of these formats. You are able to use the Schoolzine Image Resizer to adjust your images to these sizes.

The maximum width of the Newsletter is 780 Pixels wide, if an image is uploaded that is larger than 780 Pixels wide, then it will automatically be resized to fit within the constraints of the article.

Please note that the sizes outlined below are listed as suggestions for image size, and images can be added as any size, as long as it fits withing the 780 Pixel Width of the Newsletter Article. These suggestions are offered to make the most out of your newsletter design.

Single Image - Landscape Orientation - Centre Alignment

The Maximum width of the Newsletter Articles are 780 Pixels. If you are wanting to include a Single Landscape Orientation Image, then you should aim to resize the images to 550 Pixels for optimal placement within your content. However, Images can be sized up until 780 Pixels if the readability/visibility of the image is questionable.

Single Image - Sized to 550 Pixels

Single Image - Portrait Orientation - Centre Alignment

If you are wanting to include a Single Portrait Orientation Image, then you should aim to resize the images to 400 Pixels for optimal placement within your content.

Portrait Image - Sized to 400 Pixels

Please note: If the image is particularly tall, then you might want to consider resizing to a smaller size. These images can often take up a lot more space than is recommended due to their unusually large height dimensions. Please see our example below of a tall Portrait Image sized to 400 pixels.

Two Images Centre - Centre Alignment

If you are wanting to include Two Images side by side, then you should aim to resize the images to 265 Pixels Wide, and of Equal Height for optimal placement within your content. However, Images can be sized up until 380 Pixels Wide, and of Equal Height if the readability/visibility of the image is questionable.

Image Two Mixed - Centre Alignment

Image Two Mixed refers to any Two Images side by side that are of different orientations. To resize these, you should aim to resize the images accordingly. The Landscape image should be resized to 340 Pixels Wide, and the Portrait image should be resized to 190 Pixels Wide, with the Height of both images made equal. 

Image Three Centre - Centre Alignment

If you are wanting to include Three Images side by side, then you should aim to resize the images to 170 Pixels Wide, and of Equal Height for optimal placement within your content. However, images can be sized up until 240 Pixels Wide, and of Equal Height if the readability/visibility of the images is questionable.

Floated Images

Floated Images refers to any Image that is added to be floated next to article content. The size of these images will vary depending on the type of image you are wanting to include. However typically your floated image should range between 200 Pixels Wide, and 125 Pixels Wide, with the Height of both images made equal. 

Some recommended sizing options for floated images are listed below:

Staff/Face shot Image: 125 Pixels Wide - 175 Pixels High

Logo Image: 150 Pixels Wide

Full Image being made into a Float: 200 Pixels Wide

Image Gallery

Image Galleries refer to a group of 4 or more Images added into a single element. Gallery images should be resized to 600 Pixels High. Due to the Gallery Element rendering the preview of these items automatically, the width of the images can be ignored. By sizing to 600 Pixels High, this allows the image to be as large as possible, while having a minimal effect on the load times for your newsletter. The images added to your Gallery will be initially displayed alphabetically. The order of the images can then be further adjusted by editing your Gallery Element, further information on this step can be found at the link below.

Please note: There is no upper limit to the number of images that can be included within a gallery, however the more that is included, the longer it will take your newsletter to render. User discretion is advised.

View the link below for instructions on how to add a gallery.

Click here for the Adding Content to Your eNews Builder Tutorial

The Send Proof functionality allows you to send through a digital copy of your newsletter for review to other staff members, prior to publishing and distributing to your community. The URL is unique and not public, allowing you to have other staff members give the final signoff without needing access to the Control Centre.

• Log in to your Control Centre and select the eNewsletters
• Click on the eNews Builder Newsletter that you would like to send the proof from.
• Select Send Proof from the ribbon and a popup window will appear.
• Type in the email, or multiple emails separated by a comma, that you would like to send the proof to and click Send.
• The recipient will receive a newsletter link to their email, allowing them to proof the newsletter, without your content being fully published and visible to your community.

Once your newsletter is ready to send to your community, you can login to your Control Centre and approve and distribute your newsletter all in one place.

• Log in to your Control Centre and select the eNewsletters menu tab.
• Click the Newsletter name of the issue you'd like to distribute.
• Select the Publish button.

• If you'd like to preview the finished newsletter before distributing it, select Publish newsletter without distributing.
  Note: Doing this will enable the option to select the Preview button seen in the image above.
• If you're ready for the newsletter to be sent, choose the Send Date and Time, and select either Auto send without review or Review before distribution.
  Auto send without review: This option will send your newsletter to all contacts specified by your Distribution Settings with the default email and/or SZapp content setup for your account
  Review before distribution: This option will allow you to edit your distribution settings and message content prior to distribution. Please note that this will only edit the content for this single newsletter. For any lasting changes, please contact Schoolzine for assistance.
  Note: If the newsletter has already been published, select the Unpublish button, and then re-select the Publish button to display the below popup.

If you have received content from others you may have received this from a number of different means such as email, or even multiple word documents. It is important that this content is cleaned prior to being brought into the Schoolzine Control Centre as this will often carry existing styling, fonts etc that may affect the way your content is displaying, or accessed by the community.

How To Clean Email Content

1. Select all of the content within your email that you have received by clicking and dragging over the content to ‘highlight’ it (you may wish to leave out the email signatures or other miscellaneous content).
2. Copy this content to your clipboard on your computer. (CTRL + C for a PC, and CMD + C for MAC).
3. Paste this content into a plain text editor such as Notepad, Wordpad or TextEdit for mac users (paste content using CTRL + V for a PC, and CMD + V for MAC).
4. Select all of the content you have pasted into the text editor (CTRL + A for a PC, and CMD + A for MAC).
5. You can then copy this content from the plain text editor to your clipboard again before being used within the Schoolzine Control Centre.

Note: You will need to apply Schoolzine styles for headings, bolds, italics, and hyperlinks etc that may have been included in your original content.

How To Clean Word Document Content

1. Select all of the content within your email that you have received by clicking and dragging over the content to ‘highlight’ it (you may wish to leave out the email signatures or other miscellaneous content).
   NOTE: Alternatively if you require all of the content from the word document you will be able to select this all using the keyboard shortcuts (CTRL + A for a PC, and CMD + A for MAC).
2. Copy this content to your clipboard on your computer. (CTRL + C for a PC, and CMD + C for MAC).
3. Paste this content into a plain text editor such as Notepad, Wordpad or TextEdit for mac users (paste content using CTRL + V for a PC, and CMD + V for MAC).
4. Select all of the content you have pasted into the text editor (CTRL + A for a PC, and CMD + A for MAC).
5. You can then copy this content from the plain text editor to your clipboard again before being used within the Schoolzine Control Centre.

Note: You will need to apply Schoolzine styles for headings, bolds, italics, and hyperlinks etc that may have been included in your original content.

Updated Aug 2021

Before uploading your newsletter content, we recommend first reducing the file size of your images by processing them through the Schoolzine Image ReSZizer. This will cut down on the time it takes to upload your files.

You will also be able to adjust the height and width of your images to fit various other features within the Control Centre, such as Side Panels, Emails, Websites and SZapp Notifications.

This software is free and allows you to resize all of your images at the same time.

Installing the ReSZizer

You can install the program by clicking one of the links below. Once downloaded, launch the file and follow the installation steps.

Click on the video below to view a video tutorial for installing the Schoolzine Image ReSZizer:

Smart Screen Warning

This should only occur for Windows 10 users, however, upon running the ReSZizer installer, you may be greeted with a "Smart Screen" prompt (see image below). If this occurs, just click more information (if applicable), followed by "Run".

Processing Your Images

Click on the video below to view a video tutorial on using the Schoolzine Image ReSZizer:

Before you get started, make sure your Images folder contains all relevant image files and galleries.

1. Open the ReSZizer application.
2. Click and Drag your Images folder into the box labeled Drag and drop images here.
   Note: You can also choose the files you wish to resize by clicking the Load File or Load Folder button at the top of the ReSZizer and navigating to your Images folder, then clicking Open.
3. To resize a single image, or to select images individually, click the Load File button at the top of the ReSZizer.
4. Set the Profile to the appropriate setting.
   Note: If you're unsure, set the profile to Image Centre. This is the default setting and perfect for resizing images for your newsletter content.
5. Click Resize.

Processing Your PDFs

This function is the easiest way to create image files from your PDFs and is perfect for if you'd like a visual to accompany your downloadable file.

1. Open the ReSZizer application.
2. Select the PDF tab.
3. Click and Drag your PDFs into the box labeled Drag and drop PDF's here.
   Note: You can also select your PDFs by clicking the Load File or Load Folder button at the top of the ReSZizer and navigating to your Attachments folder, then clicking Open.
4. Set the Profile to Convert to JPG (Default width).
5. Click Resize.

Profiles

You are able to control what dimensions your images are sized to by assigning a Profile before you click Resize.

Image Profiles

• Profile Photo - 125px width, commonly used for staff photos.
• Logo - 150px width.
• Image Float– 200px width, commonly used for images placed beside text.
• Side Panel – 220px width.
  Note: This is the Profile you will set if you are resizing images to fit into the Side Panel of your newsletter.
• Image x2 Center - 265px width, commonly used for two landscape images side-by-side.
• Portrait - 400px width, commonly use for portrait orientation images that will be centered.
• Newsflash – 500px width.
  Note: This is the Profile you will set if you are resizing images to fit into an Email Newsflash.
• Image Center– 550px width.
  Note: This is the Profile that you will set if you are resizing images to fit into the content of your newsletter.
• Gallery – 600px height.
• Design – 2000px width, can be used to compress files before sending to the Design Team.

PDF Profiles

• Convert to Jpeg (Default Width) – Converts the document to an image using the dimensions of the PDF
• Convert to Jpeg (600px Width) – Converts the document to an image and then scales it to Flyer size

For more information on the best profiles to apply to your images for resizing, see the guide below:

Images Showing as Wrong Orientation

Images contain certain background information known as Meta-Data that control varying aspects of the image, such as Size, Rotation, Preview Text, etc. Both your Desktop Computer and online platforms such as the Schoolzine Control Centre can interpret this background Meta-Data in different ways. This can lead to images being the correct orientation on your desktop computer but display incorrectly once uploaded online.

How can I resolve this?

You can use the Schoolzine Image Resizer to reset the Meta-Data of your images. Simply make sure they are the correct orientation on your Desktop Computer, then run them through the Schoolzine Image Resizer. Even if your images have been resized previously, this will reset the Meta-Data to the correct Orientation.

I have used the Schoolzine Resizer to reset the Meta-Data, but the images are still the wrong orientation.

Occasionally the Meta-Data can be locked onto the image and the Schoolzine Image Resizer is unable to reset it correctly. To resolve this you can follow the below steps:

• Add the image into some sort of image editing software
  (ie Adobe Photoshop, Microsoft Paint, etc)
• Rotate the image to the incorrect orientation
• Save the image
• Rotate the image back to the correct orientation
• Save the image

This should Hard Reset the Meta-Data on the Image and set the Orientation to the Correct Orientation.

Before uploading your newsletter content, we recommend first reducing the file size of your images by processing them through the Schoolzine Image ReSZizer. This will cut down on the time it takes to upload your files.

You will also be able to adjust the height and width of your images to fit various other features within the Control Centre, such as Side Panels, Emails, Websites and SZapp Notifications.

This software is free and allows you to resize all of your images at the same time.

Installing the ReSZizer

You can install the application in the Desktop App Store by searching for ReSZizer, or by clicking the link below:

Click here to install the ReSZizer

Processing Your Images

Click on the video below to view a video tutorial on using the Schoolzine Image ReSZizer:

Before you get started, make sure your Images folder contains all relevant image files and galleries.

The ReSZizer will save the resized images over the top of the original files, so if you think you will need the original images later, save a copy of these files to another folder.

1. Open the ReSZizer application.
2. Choose the files you wish to resize by clicking the Folder button at the top of the ReSZizer and navigating to your Images folder, then click Open.
   Note: You can also Click and Drag your Images folder into the box labeled ‘Drag Images Here’.
3. To resize a single image, or to select images individually, click the File button at the top of the ReSZizer.
4. Set the Profile.
   Note: Standard is the default setting and perfect for resizing images for your newsletter content.
5. Click Process.

Profiles

You are able to control what dimensions your images are sized to by assigning a Profile before you click Process.

• Standard – 600px width.
  Note: This is the Profile that you will set if you are resizing images to fit into the content of your newsletter.
• Gallery – 600px height.
• Side Panel – 220px width.
  Note: This is the Profile you will set if you are resizing images to fit into the Side Panel of your newsletter.
• Design – 2000px width.
• Newsflash – 500px width.
  Note: This is the Profile you will set if you are resizing images to fit into an Email Newsflash.

For more information on the best profiles to apply to your images for resizing, see the guide below:

Images Showing as Wrong Orientation

Images contain certain background information known as Meta-Data that control varying aspects of the image, such as Size, Rotation, Preview Text, etc. Both your Desktop Computer and online platforms such as the Schoolzine Control Centre can interpret this background Meta-Data in different ways. This can lead to images being the correct orientation on your desktop computer but display incorrectly once uploaded online.

How can I resolve this?

You can use the Schoolzine Image Resizer to reset the Meta-Data of your images. Simply make sure they are the correct orientation on your Desktop Computer, then run them through the Schoolzine Image Resizer. Even if your images have been resized previously, this will reset the Meta-Data to the correct Orientation.

I have used the Schoolzine Resizer to reset the Meta-Data, but the images are still the wrong orientation.

Occasionally the Meta-Data can be locked onto the image and the Schoolzine Image Resizer is unable to reset it correctly. To resolve this you can follow the below steps:

• Add the image into some sort of image editing software
  (ie Adobe Photoshop, Microsoft Paint, etc)
• Rotate the image to the incorrect orientation
• Save the image
• Rotate the image back to the correct orientation
• Save the image

This should Hard Reset the Meta-Data on the Image and set the Orientation to the Correct Orientation.

Schoolzine has two types of Newsletter Advertising Subscriptions you can choose from. Sponsored being Schoolzine sourced advertising and Platinum being school sourced advertising or you can have no advertising at all.

Please note not all regions are eligible for the Sponsored Newsletter Subscription.

For further information on both subscriptions, please see below.

Sponsored Subscription

The Sponsored Newsletter Subscription will have advertising that is sourced by our team but has a reduced subscription cost compared to the Platinum Newsletter Subscription.

There are specific zones setup on your newsletter where the advertising will appear.

• Up to 7 zones in the left-hand newsletter side panel
• 1 Banner within the first 3 articles of your newsletter

Filler ads will be added to the respective zones in your newsletter till the zone has been sold.

For more information on the Schoolzine Advertising Zones, please see the page below.

Platinum Subscription

The Platinum Newsletter Subscription costs slightly more but will give you full control to source and add your own advertising to your Schoolzine Newsletter. This subscription will also allow you to remove advertising entirely from your newsletter.

You can add the advertising to your newsletter however you wish. Some suggestions are below for your reference:

• Collective page of sponsor logos
• A full article created for individual advertisers
• Adding logos to your newsletter side panel

Schoolzine Advertising Contact Details

If you receive any advertising inquires or have any questions about your advertising subscription, please see the contact details below to contact us.

Email: Advertising@schoolzine.com
Phone: 07 5414 2361

Contact Us Form

If you have a question regarding advertising with Schoolzine, please feel free to submit your query to us using the form below. One of our friendly staff will be in communication to discuss further:

A list of commonly asked questions and their answers regarding the eNews Builder are below.

If you can't find what you're looking for, please Contact Support.

What is the difference between the DIY eNewsletters and the eNews Builder Newsletter?

DIY eNewsletters are created by creating each article separately within the Control Centre.

eNews Builder Newsletters are created using individual elements to allow for easy customisation and construction. This Platform also allows you to edit your newsletter from the Front End, allowing you to see how your newsletter will render in real time.

Can I create my whole newsletter in a single Newsletter Article?

There is no limit to the amount of content that can be included within a single Article Element. But each separate Article Element will create an entry in your Newsletter’s Table of Contents.

It is recommended that each Article in your Newsletter be added as a new Article Element.

I have Published my eNews Builder Newsletter and scheduled it for later this week. Why does my preview say “This newsletter is not published.”?

This message is displayed when the Publish Date for your Newsletter has not yet passed.

To edit this, access your Newsletter Settings in the Control Centre, open your Advanced Settings and adjust your Publish Date.

Our account has been upgraded from the DIY eNewsletter Platform to eNews Builder. Can I link some of my old Articles?

No, the old DIY eNewsletter Articles use a different system so they can not be linked to your new eNews Builder Newsletter.

The Articles will still be listed in your account. If you need to add the information to your current Newsletter, you will be able to access the old Articles then Copy and Paste the information across to your new eNews Builder Article.

Can I only include a floated image as the first section of my newsletter?

No, you can include a Floated Image anywhere within your Newsletter. Simply add a Text Content Element and access the Settings Cog to adjust the Layout Drop Down Selector. Select either the Text with Left Image or Text with Right Image to allow you to include your Floated Image.

How can I reorder my Gallery images?

Gallery Images can be reordered by accessing the Settings Cog for the Gallery Element. Click and drag your images into the appropriate order.

Can I have four images side by side in my newsletter?

The eNews Builder Newsletter system can include a maximum of three images side by side with the Image Content Element.

If you need to include more than three images, then these should be included as an Image Gallery.

What does the Image Two Mixed option mean?

Image Two Mixed refers to two images side by side that are of different orientations.

How can I change the colour on my Border/Colour Box Content Element?

The colour settings for your Border/Colour Box Content Elements can be adjusted by selecting the Settings Cog for the Content Element in question and adjust the Border Colour or Background Colour fields.

You can also adjust the Text Colour under these options as well.

Do I need to upload my videos to YouTube first before including them in my Newsletter?

Videos need to be hosted on an online platform to be added into your newsletter. If you would like to embed your Videos into your Newsletter, they can be uploaded to a YouTube or Vimeo Account, and then added via the Video Content Element.

Videos uploaded on other online platforms can also be included, however they will need to be included as a Link Button Content Element instead.

What is the Compact View when I edit my eNews Builder Newsletter?

The Compact View will hide all the side and top from the editor view while you work on your Newsletter. This will allow you to focus on constructing your Newsletter content