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Submit Content
Summitting My Newsletter Content
Before submitting your Newsletter content you will need to prepare the following items:
- Completed Content Document
- 1 Zip Folder containing your Images and Galleries
- 1 Zip Folder containing your Attachments and Media Files
Once your Files are assembled, use the link below to submit your Content -
Add your School Details and Estimated Distribution Date:
Upload your Newsletter Document:
Upload your Image Zip Folder:
Note - Prior to uploading your content you will need to resize ALL of your images. This step is completed to make sure your upload does not breach the 150mb upload cap, as well as allowing you to upload your content in a timely manner. See the below guide for more information on how to install and use the Schoolzine Image ReSZizer -
Upload your Attachment Zip Folder:
Any Additional Comments or Notes for the Team can be added here:
Preparing Newsletter Files for Upload
Prior to uploading your Newsletter Content you should have a total of 3 items for upload -
- Newsletter Template Document
- Zipped Folder for Images
- Zipped Folder for Media Files
Preparing My Newsletter Document
Your Content Document is the most important part of the submission, and because of this it is important to make sure that it is compiled correctly.
You can download the Current Schoolzine Content Template using the link below
Click here to download the Schoolzine Newsletter Template
Headings
Newsletters will use 3 Heading Styles that can be selected using the Styles menu on the Schoolzine Newsletter Template -
- Heading 1
- This option is used for any of your Main Headings
- Heading 2
- This option is used for any of your Sub Headings
- Heading 3
- This option is used for any of your Sub-Sub Headings
Additional headings can be indicated using Text Styling such as Bold/Italic/Underline or a combination of these 3.
Why Should I use the Heading Styles?
By using heading styles, it allows our team to apply the appropriate markup to your content. This makes it easier to keep a consistent style guide across all your newsletters, and allows the Schoolzine team to make design updates to your newsletter with ease.
For instance, if you decide to change your account colours from blue to red, we can easily update all your newsletters to match the new colour scheme. This means you won't have to manually update each newsletter, and you can ensure that all your content looks professional and polished.
Images, Image Galleries and Media File References
To make sure your Images and Media Attachements are added to your content correctly, you wil need to make sure you reference your file name correctly in red as shown below.
FLOAT LEFT - Principal.jpg
Playground Upgrade.jpg
GALLERY - Dance gallery folder
EMBED - sports_day.mp4
To add a file to your Newsletter you will need to include the full name and extension of your file into the Document ain red. You can indicate how you want the file inserted by adding EMBED or DOWNLOAD at the start of the file name.
The following file will be inserted so you can view the PDF file. We recoomend using this for PDFS which are only 1 or 2 pages.
EMBED - Tuckshop_menu.PDF
The follwoing reference will be inserted as a download button with the Title added as the call to action.
DOWNLOAD - Tuckshop_menu.PDF
TITLE: Click here to download the latest Tuckshop menu
Why Can't I add my images directly in my document?
When extracting images from the Word Document, this can lead to a loss in quality, or image corruption. For this reason it is recommended to upload the images as their own seperate items.
See the link below for a full guide on preparing your Template Document
Click here to access the full guide
Preparing Images and Galleries
To keep things organised, collate all your images and galleries into a single Images folder.
If you have 5 or more pictures that you want to show together in the newsletter, they can be displayed as a gallery. To make it simple to find and use the gallery, create a sub-folder in the Images folder and give it a relevant name.
Example Images folder:
Repeat Images
You can reference the same images across your newsletters without uploading them each time.
We suggest the following Naming Convention which uses a common prefix added to the file name.
For Example
eNews_2023_Principal.jpg
This will allow our team to easily Identify and Update any repeated files within your Newsletter.
Preparing My Attachment files
Collate all PDF and Video files in the Attachments folder.
We highly reccomend converting all files including Word, Excel, PowerPoint, and Publisher files, into PDFs. PDF files can be opened and printed on almost any device, which ensures that your readers won't miss crucial information. Moreover, PDFs safeguard your document from any modification and ensure that the appearance remains consistent.
Repeat Attachments
Much like the Images, you are able to reference repeated media files in your document without uploading them each newsletter.
We suggest the following Naming Convention which uses a common prefix added to the file name.
For Example
eNews_2023_Musical.pdf
Zipping images and attachments folders
- Drag the images folder into the Schoolzine Image resizer to reduce the file size for all of the images. This will reduce the time it takes to upload your files.
- Ensure each folder is no larger than 150mb.
- Zip your images folder.
- Zip your attachments folder.
Request a Newsletter Amendment
Submit a Word Document with changes
To indicate your changes, all you need to do is highlight the text:
Highlight any changed/new content in Yellow..
Highlight any content that needs removal in Red.
The highlighter tool can be found in the Font toolbar in the menu ribbon.
Handy Hints
- If you have a punctuation change, make sure to highlight the word next to it as well.
- For multiple changes within the one paragraph, make all the changes and highlight the whole paragraph in yellow, rather than having multiple yellow and red changes.
- When adding new articles, make sure you remember to highlight the Headings and Images.
Submitting your Amendments
You can submit the following amenments to the Content team:
- An amended Word document with highlighted changes.
- New or missing images.
- New or missing attachments and flyers.
- A message to request changes to layout or other updates.
Additional Resources
Making My Own Changes
The eNews Builder Newsletter Platform has a detailed capacity for you to be able to make your own changes directly to your Newsletter. For more information on how to make these changes, see the link below for the complete guide. Or watch our short introduction video to the process -
Publishing and Distributing My Newsletter
Publishing and the Distribution of your Newsletter is the final step in the process. You can follow the steps provided in the guide below to complete this process -